We are looking for an Accounts Payable Assistant to join our finance division here at Liberty.

This role will be pivotal in supporting the Finance Manager and wider AP team in meeting departmental targets and objectives, as well as meeting customer and business needs by processing invoices and resolving queries in a timely and accurate manner.

Principal Accountabilities 

• To manage a number of AP supplier accounts ensuring invoices are processed and queries raised / resolved in a timely manner
• Build relationships with internal customers and external suppliers
• Escalate any major issues to the appropriate management
• Pro-actively match invoices using the available technology and resources
• Proactively chase for credit notes relating to Returns. Monitor the volume / value of returns in-conjunction with invoices to be paid
• Maintain weekly details of payment requests and add relevant comments
• To provide exceptional customer services to internal and external contacts and customers
• Manage and resolve debit balance accounts
• Maximise capture of settlement discount
• Additional focus / priority on key supplier accounts
• When necessary assist with AP email box, in-coming post etc.
• Weekly review of supplier ageing, and follow up actions undertaken
• Manage the filing & archiving of processed invoices
• Complete supplier statement reconciliations and record activity on central spreadsheet
• Assist with supplier queries via phone-calls or emails
• Facilitate a flexible/positive and pro-active working environment but with a view to meeting required deadlines
  
  

Personal Qualities and Experience 

Experience of working in an AP department, preferably in a retail environment

Good knowledge of Microsoft Office

Understanding of purchase to pay process for stock and overhead supplies

Team player, and willing to assist others whenever possible